Lost notes create business risk
When signed delivery notes are left in vehicles, desks, filing cabinets, scans, or inboxes, the business loses the evidence it needs.
Control every delivery record from dispatch to proof
Delivery proof should not disappear in vehicles, desks, or filing cabinets. PODsync keeps every delivery on record, with signed proof captured and easy to find.
Delivery proof is not paperwork. It is business evidence.
PODsync by PvPower
Stop losing signed delivery proof
Find records when customers ask
Review returns before credit decisions
Every delivery
One record.
The problem
Delivery proof goes missing when it lives in the wrong place
Vehicles, desks, filing cabinets, scans, and inboxes all become hiding places. When proof is delayed or missing, customer queries, disputes, short deliveries, and return claims take longer to resolve.
PODsync keeps the evidence tied to the delivery record so the business can answer with facts.
Queries wait for paperwork
Admin should not have to search files, chase drivers, scan copies, and manually email proof every time a customer asks.
Disputes need evidence
Short deliveries, partial deliveries, damaged goods, invoice questions, and return claims are harder to answer when proof is scattered.
Return claims need review
Credit decisions are cleaner when teams can review return photos, notes, quantities, and original delivery proof before approving a claim.
Business evidence
Keep proof ready when customers, invoices, or returns are questioned
PODsync uses approved accounting data where supported, captures signed proof when goods move, and keeps the full record searchable for your team and approved customer access.
The point is simple: find the record, show the proof, and make the next decision faster.
- Create delivery-ready records from approved accounting data where supported
- Capture signatures, photos, timestamps, notes, quantities, and location evidence where supported
- Search by customer, invoice, delivery note, driver, date, or status
- Give customers controlled access to approved delivery and return records
- Review return evidence before credit decisions
PODsync Driver
Android proof capture for drivers and warehouse teams
PODsync Driver is the Android companion app for PODsync. Drivers and warehouse staff use it to see assigned delivery work, capture proof, collect customer signatures, add photos and notes, and send the completed record back to PODsync.
See assigned delivery work
Capture photos, signatures, quantities, notes, dates, and times
Upload completed proof from the phone
Works with practical Android phones, not premium-only devices
Google Play listing is being prepared
Coming soonDriver app screenshots
See the PODsync Driver workflow on a phone
Drivers can open assigned work, check quantities, capture photos, collect customer sign-off, and record returns from the Android app.
Office workspace
Review deliveries, returns, and proof from one place
Office teams can open active deliveries, check completed proof, review return details, and see signatures, photos, maps, quantities, and notes without searching through paperwork.
Find the right record quickly
Keep proof ready for customer questions
Developed by PvPower
PODsync helps businesses manage delivery records with searchable proof, customer access, and controlled archiving in one digital workflow.
PODsync is developed by PvPower, a company focused on improving delivery-note control and operational efficiency.
Outcomes
Faster answers, fewer lost records, stronger evidence
Faster proof queries
Find delivery records by customer, invoice, delivery note, driver, date, or status.
Give customers and internal teams answers without digging through paper files.
Fewer lost records
Keep signed proof, photos, timestamps, notes, quantities, and location evidence where supported linked to the delivery record.
Delivery proof becomes business evidence, not loose paperwork.
Stronger dispute evidence
Use captured proof to answer customer disputes, short deliveries, partial deliveries, and invoice questions.
Your team can show what happened instead of relying on memory.
Cleaner return decisions
Review returned items, photos, notes, quantities, serial numbers from CSV line comments where available, and original delivery proof.
Make credit decisions from evidence instead of unsupported claims.
Additional evidence
Customer proof that work was done or goods were delivered
PODsync can keep normal line-item proof photos and also let staff upload additional evidence photos from the Android phone gallery during customer sign-off. That gives service teams, installers, repair teams, and delivery teams one proof pack for the customer and invoice record.
Keep line-item proof photos linked to the relevant invoice line
Upload additional evidence photos from the Android phone gallery during sign-off
Keep the full proof pack linked to the customer and invoice record
Invoice line
Fix leaking kitchen tap
Line item proof
Completed tap photo captured during proof completion.
Additional evidence
Broken-tap photo uploaded from the Android phone gallery.
Invoice line
Install DB board
Line item proof
Completed installation photo captured against the invoice line.
Additional evidence
Supporting site photo uploaded from the phone gallery.
Invoice line
Build custom cupboard
Line item proof
Finished cupboard photo captured against the invoice line.
Additional evidence
Supporting installation photo uploaded during customer sign-off.
Invoice line
Call-out and repair
Line item proof
Completed repair photo captured during proof completion.
Additional evidence
Site photo, notes, time/date, and customer signature kept together.
Who it helps
Built for owners, operations, service, and dispatch teams
For business owners
Treat delivery notes as business assets and protect the company when customers, invoices, or returns are questioned.
- Reduce lost, delayed, or misfiled delivery notes
- Answer disputes with delivery and return evidence
- Only credit returns after review
For operations and logistics managers
Keep proof organised so delivery, collection, and return queries do not stall the day.
- Search by customer, invoice, date, driver, or status
- Track partial, short, and outstanding deliveries
- Support return reviews with original proof
For service and installation teams
Use invoice lines for repairs, call-outs, installations, and work completed, then give customers proof that the job was done.
- Capture completed-work photos against the line item
- Upload supporting photos from the Android phone gallery
- Collect customer sign-off with the proof record
For warehouse, dispatch, and admin teams
Capture and find proof without paper piles, filing cabinets, or repeated scanning.
- Record deliveries and customer collections
- Find proof without searching physical files
- Support return reviews with evidence
For customers
Give customers controlled access to delivery and return records without waiting for scanned paperwork.
- View delivery records they are allowed to see
- Get clearer answers on delivered or returned goods
- Reduce back-and-forth copy requests
Integrations
Create delivery-ready records where supported
PODsync can use invoice, customer, and item data from approved accounting integrations where supported.
That keeps the workflow focused on the delivery record, not duplicate admin capture.
Use approved accounting data where supported
Prepare delivery-ready records from invoices, customers, and items
Keep delivery proof linked to the source record
Stay focused on proof, customer visibility, and return evidence
How it works
Three-step proof flowCreate the record, capture proof, find it later
01
Create the record
Use approved accounting data where supported to prepare delivery-ready records from invoice, customer, and item details.
02
Assign and capture proof
Drivers and warehouse teams capture signatures, photos, timestamps, notes, quantities, and location evidence where supported in the Android app.
03
Search, share, and review
Find proof by customer, invoice, delivery note, driver, date, or status, then share approved records or review returns before credit decisions.
Customer portal and returns
Give customers access, then review returns with evidence
Customers can view approved delivery and return records they are allowed to see. Internal teams can review return evidence before credit decisions.
- Customers can view approved delivery and return records they are allowed to see
- Owners control company, staff, and customer access
- Return claims can be checked against photos, notes, quantities, and original proof
- Proof stays linked to the delivery, collection, or return record
Start simple
Put every delivery record on record.
Try PODsync for free and give your team business evidence that is captured, organised, and easy to find.
- Start your free trial
- Reduce lost delivery notes and proof searches
- Keep delivery and return evidence ready when customers ask